are bundled together in the "Office" package that also includes
Microsoft PowerPoint, a program for creating and
viewing professional presentations. All of these programs can be found
on most computers.
Color can enhance the presentation, but can also be distracting
and overwhelming. Use a color combination that is easily visible
from the back of the
room. Be careful of colorblind issues.
Use a type size that can be seen from the back of the room.
Minimum font size should be 18 points, but higher sizes are better.
Graphics should enhance the point you
are trying to make, not just decorate the screen.
Do use relevant pictures from the web (see insert picture from file
Do not use clip art.
Animations, flying text and sounds can get very tiresome
very quickly. In addition, sometimes they do not work
consistently - ie they
may work on one computer, but not on another.
Only use them if they directly relate to your presentation.
If the animation is from a web page, be sure to have the
web page address handy so that we can get it from there if
it is not working from your slides.
You should create notes or index cards of things
that you plan to say or write on the board
to complement your PowerPoint presentation.
You should do a trial run and practice your presentation,
making sure that it flows smoothly and is the correct length of time.
Slides in PowerPoint:
Open the PowerPoint program, or, if you
already have the program, from the File menu (top left
of the screen), select new.
A New Slide dialog box appears, showing you the
choices of slide layouts. Move the pointer over each of the slide
choices, clicking once on each (don't double click as this will
create a slide). As you click on each slide the name of the slide
format appears in the gray box on the right. Explore the different
layout options that are available.
Create a title slide:
Since the first slide of a presentation is usually the title
slide, start your presentation by double clicking on the title
slide. A title slide will appear. The words Click to add title
and click to add sub-title are shown in dotted boxes. Click
on the first box and type in the name of your presentation. Then
click in the next box, this time typing in your name and any other
information you might want to include in the sub-title box.
Adding a new slide:
Click on the Insert menu and select the new slide
option. This will take you to the new slide dialog box (see
the above picture)
and you can now choose the format for your next slide. Example:
Title slide, bulleted slide, graph slide, 2 column text slide,
text and clip art slide.
Other Slide Formats: Test out some of the other slide formats.
and formatting text:
Once you have created a slide you can type text in the pre-formatted
text boxes provided on the slide, or you can create text boxes.
For pre-formatted text boxes:
- Click in the text box and begin typing. The font size, color,
and style will be predetermined by the presentation design that
you have chosen. You can change
the font, but do so with caution as the default has been selected
for what works best for each slide layout and design.
- To change font size: Drag across the words you wish to reformat,
then from the format menu bar select font.
This will bring up the Font dialog box which allows you
to change the font, font style, size, effects, and color.
and resizing text boxes and objects:
- To move any object, click on the object. You will
see that it becomes outlined. Move the mouse over
the box until you see a hand. Then click down and
drag the object
to the desired destination and unclick to "drop" the
- To resize a box or object, click and drag on one of the top,
side, or corner boxes (handle bars).
The top and side ones make the object narrower or shorter
(and do not keep the original proportions of the object). The
corner handlebars enable you to reduce the object size while
maintaining its original proportions.
From the Insert menu, select Picture and then
follow the arrow to the right and select From File.You
will be prompted to identify the source of the picture. Locate
the drive and folder in which you have the picture
(best to keep it in the same folder as the rest of your power
point presentation). Alternative option for photographs: Open
the picture, copy it (using edit -- copy), switch to your power
point presentation, and paste the photo into the slide.
- Normal View
The best view for editing slide content and layout.
- Slide show:
This is the view you use when giving the presentation. To advance
to next slide, click on mouse or hit forward arrow key. Hit back
arrow key to return to previous slide. To quit the slide show,
hit the escape key.
Practice using each of the views. You can switch between view
options either by using the View menu or clicking on the
small view buttons shown at the bottom left of the screen.
Recall that each computer program has its own extension that you must
use when saving a file:
Saving PowerPoint files, Attaching them onto WebCT,
Sketchpad files as saved as blah.gsp
Word files are saved as blah.doc (If you don't use word then
make sure you save your file as rich text format .rtf)
Excel files are saved as blah.xls
PowerPoint files are saved as blah.ppt
You can attach files as usual onto WebCT. Be sure that you
save your presentation (blah.ppt)
numerous places! They should be on a disk and also attached on WebCT.
As usual, I am happy to help you with anything in office hours.
For example, I can scan pictures into the computer for you in office hours.